How to create a Gantt chart in Trello

Estimated read time 4 min read


If you’re a Trello user and you’ve been wanting true Gantt charts to help you manage your projects, Jack Wallen shows you how to add them to the service.

Project manager working on Gantt chart to update the schedule, tasks and milestones progress for the team. Management diagram on computer screen with person coordinating teamwork.
Image: NicoElNino/Adobe Stock

Gantt charts have been a popular project management tool for a very long time. Although Gantt charts might have taken a back seat to Kanban boards — they have in my world — many project managers still depend on the charts, and nearly every project management platform includes them. Including Trello… with a caveat.

SEE: Hiring kit: Project manager (TechRepublic Premium)

If you’re a Trello user, you might assume the service includes Gantt charts, based on the fact that you can view your boards as a timeline. That, however, is not actually a true Gantt chart, but more of a calendar on steroids. Fear not, as Trello has a Power-Up that adds Gantt Charts and includes features like:

  • Schedule tasks with drag & drop
  • Automated or manual workflows
  • Advanced work breakdown structures
  • Dependency links
  • Customized views
  • Artificial tasks
  • Sort and group cards

Let me show you how to install and use this Gantt chart feature in Trello.

What you’ll need

The only things you’ll need to add Gantt charts to Trello are a Trello account and a workspace to use. That’s it: Let’s make some project management magic.

How to install the necessary Power-Up

Good news, Power-Ups are free for all Trello users, so you don’t have to worry about paying for a premium plan.

To install the necessary Power-Up, log in to your Trello account and click the Power-Ups button (Figure A).

Figure A

Installing Power-Ups from the Trello main window.

In the resulting Pop-up menu, click Add Power-Ups. In the resulting window, type BigPicture in the search field (Figure B).

Figure B

Installing the BigPicture Gantt chart Power-Up in Trello.

Click Add to install BigPicture to Trello and then, when prompted, click Add again. You can then close the pop-up window to see that BigPicture has been installed and is ready to use.

How to use BigPicture

Click the BigPicture entry in your toolbar and agree to the license by clicking Allow in the popup. Another window will appear. Scroll to the bottom of that window and click Allow again. Go back and click BigPicture again to open the Gantt chart associated with the currently selected project. It might take a bit of time for BigPicture to load upon the first launch. Wait a moment and you’ll see a “Yay, it’s coffee time!” window. In that window, click Ready to Work! (Figure C).

Figure C

When BigPicture is ready, click the link and you can start working.

BigPicture will open with a default chart based on the cards on your board (Figure D).

Figure D

Your first Gantt chart in Trello should be immediately familiar to anyone who’s used the tool.

One of the first things you might want to do is change the color of the bars in your chart. To do that, click the associated menu button with a task (three horizontal dots) and click the color square you want to associate with the task (Figure E).

Figure E

Changing the color of a bar in my new Gantt chart.

At this point, if you’ve ever used a Gantt chart, everything should be pretty familiar to you.

And that, my project management friends, is how you add Gantt charts to Trello. Give BigPicture a go and see if it doesn’t finally add the one piece you’ve been missing in your Trello account.

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